An organogram structure tool used by Human Resources that shows the structure of an organisation and the relationship of posts and positions, how they are related to each other. Hierarchy of the organisation and the reporting lines of each post and position per Directorate, Sub Directorate, Section, and Department.
The personnel file is the main electronic employee file that contains all the detail and history of the employee’s appointment, transfer, promotion, position, post, performance, confidential information, qualifications, training, delegations, disciplinary, termination, evaluation, documentation and records related to the employee.
Online leave system with the workflow of where employees request leave, and superiors grant or reject the application. Generating, updating leave balances & reports for monitoring trends, maximum leave balance, forfeiting of leave, management reports related to leave taken in the organisation.
New Employment, Transfer and Resignation Management
The process to appointment a new employee in the organisation within an approved post/position and/or transferring an existing employee to an alternative post/position and obtaining approval. Resignation process terminating the existing employee from the organisation and informing all relevant stakeholders of the employee movement in the organisation. Workflow indicating the process which was followed to either appoint, transfer or terminate employees.
Time and Attendance
Time and attendance are used to track and monitor when employees arrive at their work place and when they leave their workplace. A tool for management to monitor working hours, late arrivals, early departures, absenteeism, overtime worked and time off taken. Generating attendance logs, unattended exception reports.
A Municipality’s Performance Management System (PMS) is the primary mechanism to monitor, review, and improve the implementation of its IDP and to gauge the progress made in achieving the objectives set out in the IDP.
Disciplinary Hearing Management
Business Engineering developed this solution to introduce transparent and effective management of the tasks associated with a Disciplinary Hearing process and to ensure that all records related to this process are kept in a central electronic repository. The Disciplinary process is initiated when the applicable misconduct forms as well as supporting documentation is submitted to HR and/or the Registration office for scanning, indexing and filing (Personnel File). The minimum information is captured by the registration office or relevant HR functionary.